The following are some navigations for the PeopleSoft/Oracle Grants Module which you may find useful when administering sponsored projects:

PI Report

NAVIGATION:  Grants > Reports > NDU PI Report 

Award Profile

NAVIGATION:  Grants> Awards > Award Profile

Project Budget

NAVIGATION:  Grants > Awards > Project Budget

F & A Rate (Indirect Cost Rate) of a Project

NAVIGATION:  Grants > Awards > Project Activity (FA Rates tab)

Review Award Modifications

NAVIGATION:  Grants > Awards > Review Award Modifications

Proposals by PI

NAVIGATION:  Grants > Review > Proposal Inventory (Enter EmplID)

Awards by PI

NAVIGATION:  Grants > Review > Award Inventory (Enter UND01, then look up by EmplID)

The following are some navigations for the PeopleSoft/Oracle Finance Module which you may find useful when administering sponsored projects:

Budget Transaction Detail

NAVIGATION:  Commitment Control > Review Budget Activities > Budget Reports > Budget Transaction Detail

Budget Balance (Divided between direct cost and indirect cost)

NAVIGATION:  Commitment Control > Review Budget Activities > Budget Inquiry > Budgets Overview

Budget Balance Details (Divided between direct cost and indirect cost)

NAVIGATION:  Commitment Control > Review Budget Activities > Budget Inquiry > Budget Details (Ledger = GNTDTL, then enter Project)

Journal Entry/Journal Import Inquiry

NAVIGATION:  General Ledger > Review Journal/Ledger Data > Journal

Voucher Inquiry

NAVIGATION:  Accounts Payable > Review > Vouchers > Voucher Inquiry

Payment Inquiry

NAVIGATION:  Accounts Payable > Review > Payments > Payment Inquiry

Journal ID Inquiry

NAVIGATION:  Accounts Payable > Review > Vouchers > Voucher Accounting Entries

Purchase Order Inquiry

NAVIGATION:  Purchasing > Purchase Orders > Review PO Information > Purchase Orders

Tip: Search for all purchase orders for a department by typing in department # in the PO reference number field

Purchase Order Activity Summary

NAVIGATION:  Purchasing > Purchase Orders > Review PO Information > Activity Summary

Purchase Order Document Status

NAVIGATION:  Purchasing > Purchase Orders > Review PO Information > Document Status

Inventory Query

NAVIGATION:  Reporting Tools > Query > Query Viewer (NDU_AM20)

The following are some navigations for the PeopleSoft/Oracle Human Resources (HRMS) Module which you may find useful when administering sponsored projects:

ADDITIONAL PAY

NAVIGATION:  Payroll for North America > Employee Pay Data USA > Create Additional Pay

CONTRACT PAY

This is where you will find the term for a less than 12 month employee (referred to as a Contract Employee).  You will be able to see what their contract dates are and also if they are paid over their contract or paid over 12 months.

NAVIGATION:  Workforce Administration > Job Information > Contract Administration > Update Contract Pay NA

DEPARTMENT BUDGET TABLE

This is where you will see how a position is currently funded.

NAVIGATION:  Set up HRMS > Product Related > Commitment Accounting > Budget Information > Department Budget Table USA (Dept Budget Earnings tab, Earnings Distribution bar)

EMPLID SEARCH

NAVIGATION:  Workforce Administration > Job Information > Job Data

JOB DATA

1. Current Position Number, Department Name/Number, & Location 

NAVIGATION:  Workforce Administration>Job Information>Job Data (Work Location tab)

2. Current Job Code, Supervisor, Reg/Temp, FT/PT, Standard Hours/FTE, FLSA Status (exempt/nonexempt from overtime)

NAVIGATION:  Workforce Administration>Job Information>Job Data (Job Information tab)

3. Current Salary

NAVIGATION:  Workforce Administration>Job Information>Job Data (Compensation tab)

4. Functional Title

NAVIGATION:  Workforce Administration>Job Information>Job Data (Click on the Employment Data hyperlink and look at the Business Title in the Organizational Assignment Data box)

POSITION DATA

1. Job Code, Reg/Temp, FT/PT & Functional Title  

NAVIGATION:  Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info (Description tab, Job Information bar)

2. Department Location & Reports To 

NAVIGATION:  Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info (Description tab, Work Location bar)

3. Position Number History

NAVIGATION:  Organizational Development > Position Management > Review Position/Budget Info > Position History

4. Standard Hours

NAVIGATION:  Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info (Description tab, Salary Plan Information box)

5. Single Occupant or Pooled Position?

NAVIGATION:  Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info (Specific Information tab and look at Max head count)

6. Who Is In The Position?

NAVIGATION:  Organizational Development > Position Management > Maintain Positions/Budgets > Add/Update Position Info (Budget & Incumbents tab)

7. Vacant Position Numbers

NAVIGATION:  Organizational Development > Position Management > Review Position/Budget Info > Vacant Budgeted Positions

HE Pay Register 2

Available to departments to review their payroll, prior to the final calculation. Department personnel are strongly encouraged to review a proof at least once 4-5 business days prior to pay day. Any discrepancies should be reported immediately to the Payroll Office.

NAVIGATION:  Payroll for North America > Payroll Processing USA > Pay Period Reports > HE Pay Register 2

HE Actuals Report

Lists the funding sources and accounts for salary and fringe expenses charged to your department. This report is first available on-line two business days before the selected pay day.

NAVIGATION:  Payroll for North America > Payroll Processing USA > Pay Period Reports > HE Actuals Report

HE Actuals Distribution Summary

NAVIGATION:  Payroll for North America > Payroll Processing USA > Pay Period Reports > HE Actuals Distrib. Summary

Funding Summary Report

Available to departments to review account code and budget amount by position # within your department. 

NAVIGATION:  Set Up HRMS > Product Related>Commitment Accounting > Reports > Funding Summary USA

Gross & Fringe Report

Lists the salary and fringe benefits for your department, by employee and by funding source.  This report is first available on-line two business days before the selected pay day.

NAVIGATION:  Payroll for North America > Payroll Distribution > GL Interface Reports > Gross and Fringe

Departmental Leave Report

Lists the leave earned, taken and balances for all individuals in the department. This report is available one day prior to pay day and available until two days prior to the next pay day. The departmental leave report is only available until the next payroll leave accrual runs.

NAVIGATION:  Benefits > Reports > Participation > HE Leave Accrual Report