| On North Dakota Department of Human Services proposals, you are to use the full indirect cost rate if it will be awarded as a contract. If the proposal is to be awarded as a grant, the indirect cost is limited to 8%. |
| Your proposal budget may ask for a "Cognizant Agency" for our Indirect Cost Rate Schedule. UND's "Cognizant Agency" is the US Department of Health & Human Services. Our Point of Contact is Robert W. Lee, and his phone number is (415) 437-7820. |
| On a Grants.gov proposal application, each new application must have a different title from any other application with the same PD/PI. The title is found in the “Descriptive Title of Applicant’s Project” field (field #11 of the SF424 (R&R) form).
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| By trying to get around the eRA Commons registration requirements and “borrowing” a PI Commons ID from a colleague, you will pass the Grants.gov and NIH system checks, but there is an NIH "Receipt and Referral" department that will catch this slight of type.
Using the eRA Commons ID of a different individual will result in that individual being listed as the PD/PI for the grant application in the NIH data system and that individual will have access to the review outcome and summary statement.
A PI’s Commons ID should be regarded as their NIH PIN number – it belongs to the Principal Investigator only!
By submitting an application you are certifying that the contents are true, complete and accurate. Please plan ahead and get the necessary accounts in place prior to submission.
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| With the big push to make research more collaborative and interdisciplinary, the number of subaward recipients we have to deal with is likely to grow. This means that the University and the PI will have to remain ever vigilant concerning our liabaility for anything that could go wrong at the end of the project. |
| Federal and UND regulations require that conflict of interest forms be on file for principal investigators (PI) of proposals submitted to external funding agencies. UND has recently approved a new policy on conflict of interest. The policy and forms can be found on the Research Development & Compliance website. PIs must also submit a “Certification of Filing of Financial Interests Disclosure Statement” to the Division of Research annually, or more frequently if their status changes during the year. |
| The UND Division of Research frequently provides matching funds for proposals to external funding agencies. In order to properly monitor the amounts and sources of matching funds provided for these proposals, principal investigators requesting matching funds must complete a “Division of Research Matching Funds Request Form,” which can be found on the Division of Research website.
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| In order to ensure that correspondence from granting agencies is received by the Division of Research in a timely manner, please use the following e-mail address for Barry Milavetz, associate vice president for research, on all external grant proposals: rdc@mail.und.nodak.edu. |
| Reviewing your PeopleSoft "PI Report" monthly helps you verify your budget, expenses, and budget balance. |
| If you are proposing a subcontract in your budget, you will need to receive a commitment letter, budget, budget justification, and scope of work from that entity before the proposal is submitted by UND. |
| The Research Administration website includes a link to the new “UNDSMHS Proposal Routing Form”, which is in a PDF format and can be filled out electronically and printed out. |
| Once an employee receives his/her “Personnel Activity Confirmation” report, they have 30 days to review, sign, and return this report to Research Administration. |
| It is very important to verify that your actual effort percentage on a grant project meets or exceed the effort percentage shown in the grant proposal. |
| In 2005, NIH’s top audit problem areas included unallowable costs, improper allocation of costs (direct/indirect), spending down grant funds, improper cost transfers, and effort reporting. |
| Every two weeks, Research Administration sends out an e-mail detailing the most recent federal, non-federal, and foundation proposal solicitation notifications. If you are interested in receiving this e-mail, you can contact Corey at 777-2808. |
| “Spending down” a sponsored project when it gets close to the end date of that project is strictly prohibited per Federal Circular A-110. |
| F&A costs (indirect costs) are only charged on the first $25,000 of each subcontract, and are not charged on any equipment purchases $5,000 or above. |
| Salary corrections are not allowed on an employee once that employee has certified to their time on their “Personnel Activity Confirmation” report. |
| All UNDSMHS employees working on a grant project need to certify to their time. This certification is done by reviewing and signing a “Personnel Activity Confirmation” report which is sent to the employee semesterly by Research Administration. |
| All externally sponsored proposals at the SMHS need to be reviewed and signed upon by your department chairperson, Corey Graves, and H. David Wilson. These signatures are obtained on the “UNDSMHS Proposal Routing Form”. |
| There is a process where a grant project number can be set up prior to the award document being received. If you are interested in this option, you can contact Corey at 777-2808. |
| No-cost extension requests need to be reviewed by the Research Administration office, and submitted by the Research Development & Compliance office. If you have any questions on these requests, you can contact Corey at 777-2808. |
| When submitting an NIH proposal via Grants.gov, all attachments need to be in a PDF format. |
| When submitting an NIH proposal via Grants.gov, you need to input the PI’s eRA Commons username in the box titled “Credential, e.g., agency login” on the Senior/Key Person Profile form. |
| Expenses such as office supplies, line charges, postage, administrative salaries, memberships, food purchases, subcontracts, equipment, and faculty overload payments are considered unallowable on grants and contracts unless they are listed in the proposal budget and budget justification. |
| When submitting an NIH proposal via Grants.gov, attachments should not include page numbers or headers. Once the proposal is received by NIH, headers and footers are automatically added. |
